Accounts Receivable Specialist

Central Office Campus

Accounts Receivable Specialist

Full Time | Posted October 30, 2024

The Accounts Receivable Specialist manages student receivables for schools within the Julie Billiart Network of schools. The Accounts Receivable Specialist is responsible for creating student invoices and billing student accounts, establishing student accounts at the Ohio Department of Education and billing the ODE for student tuition, posting accounts receivable payments, answering parent questions regarding student account balances, collections, and various GL reconciliations.

Duties and Responsibilities

The following is a list of primary duties and responsibilities. Other duties to be assigned as needed. Reasonable accommodation can be made to employees with qualified disabilities who can perform the essential functions of the job, so long as there is no undue hardship created upon the organization or other employees within the organization.

• Submits student scholarship applications to the Ohio Department of Education, responds to scholarship application status changes until awarded, and bills the ODE for student tuition on a monthly basis.
• Maintains enrollment rosters for schools.
• Works with the Enrollment department to ensure that enrollment rosters accurately reflect current enrollment. Makes adjustments as necessary.
• Enters tuition charges in the general ledger and student billing systems.
• Calculates and enters adjustments to student accounts receivable.
• Posts customer payments to student receivable accounts
• Acts as the primary point of contact with parents regarding student billing and collection issues.
• Performs General Ledger reconciliations as necessary.
• Serves as the primary financial contact for families, answering inquiries and providing information to guide them through the application and billing processes.
• Bills Beyond Camp charges in the general ledger and camp billing systems.
• Assists families in obtaining outside funding for camp.
• Follows up on past due accounts in order to collect all balances due.

Professional Development

• Participates in continuing education and professional development and other training programs offered to increase skill and proficiency related to the assignment.
• Reviews current developments, changing legal requirements, and technical sources of information related to job responsibility.

Performs other tasks and duties and assumes other responsibilities as may be assigned by the Controller, CFO, President or designee.

Requirements

Education, Experience and Qualifications

Education / Certifications Preferred:

• Associate degree in accounting or business

Experience Required:

• 3+ years of related experience

Experience Preferred:

• Experience working with Sage Intacct accounting software.
• Experience working in a private school or non-profit organization.
• Experience working with FACTS/RenWeb student software.

Qualifications

Required:

Skills and abilities

• Independent and innovative self-starter who can display an ability to learn rapidly and adapt to quickly changing situations
• Must be highly organized with exceptional attention to detail and accuracy.
• Ability to work under pressure to meet deadlines.
• Exceptional ability to work collaboratively and to provide excellent customer service to internal staff and external partners.
• Basic understanding of accounting principles.
• Ability to calculate and manage financial spreadsheets.
• Ability to communicate clearly, concisely, and professionally both orally and in writing.
• Must be proficient in core technology including Microsoft Office products
• High level of integrity
• Ability to work independently on and complete multiple tasks/projects simultaneously with frequent interruptions and minimal supervision.
• Ability to work effectively with parents in stressful situations.
• Ability to assess situations accurately for the purpose of good decision making.
• Belief and commitment to the JB way and mission and to embracing the Sisters of Notre Dame’s philosophies and teachings

Working Conditions

The work of this class is generally sedentary and performed in an office environment. Requires the use of computers and other office equipment.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to speak, stand, talk, walk, sit, see, and hear (corrected or uncorrected). The employee is occasionally required to climb, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds.

Supervision Received

• Reports to and is evaluated by the Controller. The Accounts Receivable Specialist must be able to work autonomously under the general direction of the Controller.

Direct Reports

• None.

Conclusion

• This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed within this job. However, this job description is not intended to be an exhaustive list of responsibilities, duties, qualifications or physical demands associated with the position.

Julie Billiart Schools is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Julie Billiart Schools complies with applicable state and local laws governing nondiscrimination in employment.