Part-Time Human Resources Assistant (20 hours per week)

Central Office Campus

Part-Time Human Resources Assistant (20 hours per week)

Part Time | Posted July 19, 2022

Job Purpose

The Human Resources Assistant is responsible for Human Resources tasks that support the human resources functions at Julie Billiart Schools.

Duties and Responsibilities

The following is a list of primary duties and responsibilities. Other duties to be assigned as needed. Reasonable accommodations can be made to employees with qualified disabilities who can perform the essential functions of the job, so long as there is no undue hardship created upon the organization or other employees within the organization.

Supervision Received

Reports to and is evaluated by the Human Resources Manager.

Human Resources

Employee Benefits

• Manages the benefits enrollment process including benefits changes, terminations, etc.
• Allocates and reconciles monthly benefits including health insurance, life insurance, workers compensation, and unemployment compensation.

Contracts

• Drafts annual contracts for new hires and returning employees for all Julie Billiart campuses under the direction of the Human Resources Manager.
• Drafts Beyond Camp contracts for camp employees under the direction of the Human Resources Manager.

Onboarding

• Assists Human Resources Manager with onboarding new employees including entering information into the human resources module of the payroll system
• Assists Human Resources Manager with fingerprinting new and established employees

Hiring

• Assists with interview schedule, scheduling interviews and sending pre-established communications to interview candidates under the direction of the Human Resources Manager.

Administrative

• Creates employee personnel and medical files
• Creates HR job files
• Ensure all records are compliant with EEOC guidelines
• Archive HR documents per the record retention federal and state established regulations
• Filing of documents as needed

Professional Development

• Participates in continuing education and professional development and other training programs offered to increase skill and proficiency related to the assignment

Performs other tasks and duties and assumes other responsibilities as may be assigned by the HR Manager.

Requirements

Education, Experience and Qualifications

Required:

• High school diploma.
• Associate or Bachelor’s degree in business –related field from an accredited institution is a plus.

Experience

Required:

• Minimum of 1-3 years of experience in accounting, payroll, benefits administration and/or human resources.
• Current knowledge of Microsoft Office applications.

Qualifications

Required:

Skills and abilities

• Must be highly organized with exceptional attention to detail and accuracy
• Excellent computer skills in a Microsoft Windows environment, including Excel.
• Excellent interpersonal skills
• Independent and innovative self-starter who can display an ability to learn rapidly and adapt quickly changing situations
• Ability to maintain confidentiality of sensitive information
• Ability to work under pressure to meet deadlines
• Ability to handle multiple tasks simultaneously
• Ability to work in a fast-paced environment
• Exceptional ability to work collaboratively and to provide excellent customer service to internal staff and external partners
• Ability to communicate clearly, concisely, and professionally both orally and in writing
• Belief and commitment to the JB way and mission and to embracing the Sisters of Notre Dame’s philosophies and teachings

Working Conditions

The work of this class is generally sedentary and performed in an office environment. Requires the use of computers and other office equipment.

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to speak, stand, talk, walk, sit, see, and hear (corrected or uncorrected).
• The employee is occasionally required to climb, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds.

Direct Reports

None

Conclusion

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed within this job. However, this job description is not intended to be an exhaustive list of responsibilities, duties, qualifications or physical demands associated with the position.

Julie Billiart Schools is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Julie Billiart Schools complies with applicable state and local laws governing nondiscrimination in employment.